Executive Assistant

United We Dream Job Postings

United We Dream (UWD) is the largest immigrant youth-led community in the country. We create welcoming spaces for young people – regardless of immigration status – to support, engage, and empower them to make their voices heard and win!

With an online reach of over 4 million, more than 400,000 members as well as 5 statewide branches and over 100 local groups across 28 states. UWD is made up of fearless youth fighting to improve the lives of our members and their families. Our vision is a society which celebrates our diversity and believes in a multi-ethnic, intersectional path to getting there. Over 60% of our members are womxn and 20% identify as LGBTQ.

Whether we’re organizing in the streets, building innovative technology systems, opening doors for LGBTQ immigrant youth, clearing pathways to education, stopping deportations or creating alliances across social movements, United We Dream puts undocumented immigrant youth in the driver’s seat. UWD is a fast paced, dynamic organization which has become a leading voice in social change and has appeared in every major news outlet in the country.

We are driven by the priorities and needs of our members; have trained thousands of individuals; and have supported countless local organizing groups. Our grassroots-driven approach has a proven record of success and we’re looking for talented folks to join our team!

Position Summary

United We Dream is seeking an Executive Assistant who is the lead support of the ED and Deputy ED by managing all day-to-day matters including but not limited to calendar and travel management, meeting logistics for internal and external appointments, tracking expense reports, and facilitating changes to daily events as necessary. The right person for this job is a critical thinker and willing learner with excellent organizational and communications skills.

The ideal candidate will be passionate about UWD’s mission and be highly motivated about working in a fast-growing organization. They must be committed to fighting for freedom and dignity for all communities of color, a skilled multi-tasker, reliable and committed to meeting deadlines while working collaboratively across teams in a fast-paced environment.

This is a full-time exempt position based in Washington, D.C. Periodic travel expected. Although not required, major plus if you are multilingual.

Responsibilities

  • Effectively represent the office of the ED and act as a partner to ED and Senior Management Team
  • Organize and maintain calendar – schedule large and/or complex meetings with key high level partners, funders, staff or leadership
  • Strategically schedule ED and DED to meet organizational goals and fundraising goals for the year:
    • Meet with and conduct trip prep meetings and scheduling meetings with Senior Staff
    • Work with Communications Department to set schedule for speeches, events, and interviews
    • Conduct forward planning for the time and needs of the ED and DED
  • May travel occasionally with Executive Director to meetings and events
  • Shadow Executive Director on many calls to capture next steps for ED, DED and other staff
  • Take notes in meetings, follow up on items, and disseminate tasks to Senior Staff
  • Be on call when the ED and DED are traveling for any rapid response needs
  • Prioritize executive’s meeting requests from internal and external contacts
  • Organize and manage travel arrangements, coordinate itinerary details and expense reports; proactively mitigate unforeseen changes
  • Keep ED and DED apprised of their daily schedule and communicate any changes in a manner that demonstrates urgency and problem solving skills
  • Prepare and produce complex spreadsheets and or PowerPoint presentations as required
  • Produce letters, memoranda, presentations, reports, and analysis
  • Execute on a variety of special projects, using sound judgment to assess which tasks should take top priority
  • Professional representation and handling of all phone communications
  • Email Management – flag important correspondence and identify priorities. Use judgment when responding to low risk items on behalf of ED and DED

Organizational Leadership

  • Support fundraising: Collaborate with ED and DED, team in fundraising strategy for organizational priorities
  • Demonstrate embodied leadership: Prioritize taking care of your physical and emotional health as a key component of thriving in your role. Practice self-care behaviors in ways that work best for you and proactively encourage your staff to prioritize self-care as well. Project trust & confidence in your abilities and skills and recognize the achievements and abilities of others
  • Strengthen the culture: Ensure a safe, welcoming, and inspiring organizational culture for staff to excel in. Role model and uphold UWD’s values of creating an inclusive and equitable working environment

Desired Qualifications and Skills

  • Proficiency in Microsoft Office Suite
  • Executive assistant experience preferred
  • Willingness to manage work calmly in demanding and fast paced environments with many moving pieces
  • May have prior experience working in an organization that has gone through rapid growth or is known for reacting to the moment quickly and effectively
  • Candidates must demonstrate excellence in the following areas:
    • High degree of professionalism and strong work ethic
    • Excellent writer and communicator
    • Extremely detail-oriented, flexibility, and patience
    • High level of integrity and discretion in handling confidential information
    • Problem solver who thinks laterally to resolve situations and find the right answers
    • Must be able to work and be accessible as needed outside of normal working hours

Interpersonal Skills

  • An exceptional team player; exemplifies a work style that is flexible, respectful, collaborative and nimble;
  • Can build trust, confidence, and followership of diverse range of staff, fellow, partner organizations – across race, gender, and other identities
  • Demonstrated record of mentorship and leadership development in previous positions

Cultural Competency

  • Strong understanding of the immigrant experience
  • Understanding of race, gender, sexuality and other aspects of identity, and their intersections, and how that plays out in the work
  • Demonstrates self-awareness of their own multiple group identities and their attendant dynamics, and can adapt the approach as needed
  • Ability to build strong relationships and trust across race, gender, class, and other group identities, both internally and externally
  • Experience working in communities of color and/or building multiracial organizing efforts
  • Knowledge of immigrants rights’ policy and organizing landscape, preferably with lived experience as an undocumented person, immigrant, or immigrant family

To Apply

Applications will be accepted until the position is filled. Please submit a cover letter, resume, at least one writing example, and salary requirement via email to humanresources@unitedwedream.org and include EXECUTIVE ASSISTANT (LAST NAME, FIRST NAME) in the subject line. Please do not send duplicate materials and incomplete applications will not be considered. No phone calls, please.

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UWD is an equal opportunity employer; people of color and individuals from diverse backgrounds are encouraged to apply. UWD does not discriminate on the basis of race, color, national origin, ethnic background, citizenship status, religion, political orientation, genetic information, sexual orientation, age or disability.